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Clearances

Clearances that run until they need you.

Sephra opens a case from the request email, gathers what each terminal and charterer needs, and prepares every reply for your approval.

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The Clearances inbox: Sephra finishes MT Cobalt Vale’s reply, a new case opens for MV Atlas, and the reply is approved, drafted in Outlook and sent.

How a case runs. From the request to acceptance.

SephraYou

  1. Received, Sephra’s step

    The request arrives

    An email from a terminal, charterer or vetting team opens a case, linked to the vessel and voyage.

  2. Gathering, Sephra’s step

    Sephra gathers

    It reads the requirements, pulls the Q88, SIRE and plans from your systems, and asks the right party for what’s missing.

  3. Review, Sephra’s step

    The reply is ready

    Each requester gets a reply with the documents they asked for, checked against their terms.

  4. With requester, your step

    You approve

    Nothing goes out without you. Approve and the draft lands in your mailbox to send.

  5. Accepted, Sephra’s step

    It follows up

    Sephra tracks the answer and follows up on schedule until the requester accepts.

The whole day, on one timeline. Every case, every due time.

See what’s due tonight across the fleet, what Sephra is doing on each case, and the follow-ups it has scheduled.

The Clearances timeline: every case on today’s axis with its history and due time, lanes regrouping as Cobalt Vale’s reply is sent, and a scheduled follow-up for Elara Crest.

Approve from anywhere. Even from the lock screen.

When a reply is ready, it reaches you with what Sephra checked and what it attached. Approve it in a tap and the draft is waiting in your mailbox.

Three phones: approving Cobalt Vale’s reply from a lock-screen notification, the case with what Sephra did and the reply, and the day’s agenda after the draft is created.

Questions teams ask.

No. Sephra prepares every reply and waits for your approval. Approving creates a draft in your mailbox; you send it.

Also on Sephra

Contracts

Your playbook on every charter party.

Explore Contracts
A charter party review: deviations from the playbook ranked, with the proposed edits.

Put Sephra on your next voyage.

See it work on your own fixtures in a live demo.

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